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SAATHII Procurement

October, 01, 2019


Dear Sir/Madam          


Solidarity and Action Against The HIV Infection in India (SAATHII) is a non-government organization founded in 2000, works to strengthen the capacities of individuals and organizations working on sexual and reproductive health (SRH) and HIV in India through information dissemination, networking, advocacy, research and technical assistance services. It is known for innovative and multi-sectoral initiatives in the SRH, HIV and associated fields. SAATHII is registered as a tax-exempt charitable trust with offices in Chennai (Head Office), Kolkata, Hyderabad, Bhubaneswar, Jaipur, Imphal, Mumbai, Nagpur, Ranchi and New Delhi, Guwahati, Dibrugarh and Thiruvananthapuram


We are in need of the services of a Travel Agent as per Scope of work below:


Services required:


Service Charges /
Amount in INR

Tax Amount / %
if Applicable


Bus Ticket Booking




Train Ticket Booking Gernal - Sleeper




Train Ticket Booking Gernal - Ac Chair car




Train Ticket Booking Gernal - 3rd Ac




Train Ticket Booking Gernal - 2nd Ac




Train Ticket Booking Gernal - 1st Ac




Train Ticket Booking Tatkal - Sleeper




Train Ticket Booking Tatkal - Ac Chair car




Train Ticket Booking Tatkal - 3rd Ac




Train Ticket Booking Tatkal - 2nd Ac




Train Ticket Booking Tatkal - 1st Ac




Flight Ticket Booking - Domestic




Cancelation Charges for - Train ticket




Cancelation Charges for - Flight ticket




 Hotel bookings




 Any other travel related services





Criteria for Selection of Agency

  • The SAATHII procurement committee will evaluate the proposals submitted within timelines.
  • Selection will be based on the shared quotation of service charges (Rates of services offered along with other terms and conditions).


Other terms:

  • Credit period required is minimum 1 month from the date of receipt of invoice.
  • Agency should send the invoice on fortnightly basis with detail MIS.
  • Payment will be transferred through NEFT/Cheque only.
  • Tax will be deducted on service charges as per rate in force.
  • Invoice should be in the name of SAATHII.
  • 2-3 Customer references along with contact details should be included in proposal.
  • The monthly travel booking is approximately Rs. 3 Lakh to 4 lakhs, however it may go upto Rs. 8 to 10 lakh during some of the months.
  • Currently SAATHII is having 13 branch offices, however selected agency will be used initially for Delhi office bookings.
  • Agency should submit their detail profile with branch offices


Though there is no specific format for the proposal, it is expected that the proposal will provide SAATHII with the detailed Profile of your organization including location of your office, infrastructure possessed by you, list of your important clients etc.  You may send your specific quote/proposal with respect to


each of the above-mentioned services including the service charges for each of these services.

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Should you be interested in the assignment, your proposal should be submitted to the undersigned at the below mentioned address not later than 5.00 pm on 15th Oct’2019.


Please note:

  • Please send hard copy of the proposal in sealed envelope at our Delhi office address: E-228, GK Part II, New Delhi 110048 on and before 6.00 pm by 15th October 2019
  • Please mention subject ‘SAATHII – Travel Agent’ on sealed envelope.
  • Incomplete quotations or quotations received after due date will not be considered for review. SAATHII reserves the right to close this request as per its requirements.
  • Selection will be based on the shared quotation (Rates offered along with other terms and conditions).
  • All the invoicing and contract will be done in the name of ‘SAATHII, which is a registered entity in India.

In case of any clarifications on the subject, please contact the undersigned on and before 7th October 2019


Procurement Department, Tel: 011-41007035.


Thanking you,


Procurement Department


E-228, Greater Kailash II

New Delhi 110048

Tel: 011-41007035